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Loose Bead Society of Greater Milwaukee
Board Meeting Minutes- November 5, 2007
Uno’s Restaurant- Brookfield 7:00 P.M.
Members present- Rhonda
Kutz, Suzanne Leberman, Julie Miller, Pat Fricano, Deb Bednarek, Susan Duehl,
Ann Cook, Renee Corya, and Cindy Collins
President:
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Debbie gave Rhonda the contract for the library for the 2008 meeting
dates. We will be meeting the third
Monday of every month except January when we will have the sale at Knot Just
Beads. The dates are January 21st, February 18th, March 17th,
April 18th, May 19th, June 16th, July 21st.
August 18th, September 15th, October 20th, November 17th,
and December 15th.
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Discussion on “volunteerism” and recognition of member’s efforts.
Rhonda revisited the mission statement and it was decided that, in
keeping with the mission of the society, right now there will be a casual
recognition of those who volunteered during 2007.
This will be at the December holiday party.
Vice President- Special Events:
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Suzanne said that we aren’t getting organized for the Bead and Button
show until after the first of the year.
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The retreat invitations are ready to go out to the membership and the
board examined the proposed prices of classes and registration.
It was decided to add an additional $15 to each class offered to help pay
for the rental of the facility. 150 invitations will be printed so that Suzanne
has some extra for new members, etc., between now and March.
Vice President- Programming:
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Renee said the programming committee has been formed and met for the
first time on Saturday, November 3rd.
This year Deb Bednarek, Cindy Collins, Helen Dahms and Sue Stachelski are
on the committee. The “theme” of the 2008 programming is “The Well Rounded
Beader”. Several programs will be
run on a panel format with several presenters giving short demonstrations on
topics such as bead stitching, wire and multi media.
The committee wants members to be the demonstrators when possible and is
looking for ways to find out who has expertise in different areas.
We need to let members know that their society dues for the following
year are “free” if they present to the membership the year before. Some
names were brought up for contacting and the committee will continue to work
from their tentative plans to firm up programs.
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Plans were made for this year’s December holiday party program.
All board members will each bring a liter of soda. In addition to that,
the following members volunteered to bring- Suzanne- cheese cake
Rhonda- paper products
Debbie- salty snacks
Ann- sweets
Pat and Julie- hors d'oeurves
Renee- nuts
Cindy- cheese and sausage plate (and she isn’t even a board member; thanks so
much, Cindy!)
Julie has the slips for the silent auction
items. It was decided to have the
auction tables in the middle of the room and the chairs set up in a circle as we
did last year.
We will need door prizes for the party also.
Here is a rundown of what we have so far: Suzanne has the denim shirts
(we will use two) and a certificate from Funky Hannah’s, Renee has some
certificates left over from the shirt contest, Rhonda has a DVD. Bead Magic and
Kumihimo disk, and Ann will purchase some 2008 bead calendars (3 or 4 of them).
Secretary’s report:
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It was decided that Debbie will send each board member an email copy of
the minutes as she sends them to Pat to put on the website.
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Debbie will collect the Vintag challenge pieces at the November meeting
and deliver them tagged to Nottingham Beads the following day.
Nottingham’s staff is responsible for judging, announcing winners and
getting pieces back to their owners.
Treasurer’s Report:
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Ann gave members the monthly treasurer’s report of our account.
She is looking at budget projections for next year per category and had a
handout reflecting budget categories and percentage of moneys spent.
She also wants to break down how members’ dues are spent and how other
funds are spent, such as from raffles and other fund raising events.
The plan is to have this information in graphics form for the members in
a future newsletter once it is all compiled. All board members are going to
examine her findings to have a more specific discussion on budget areas next
month.
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Ann needs to do an audit with someone outside of the organization.
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Discussion on “limited liability corporation” process.
Membership Report:
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Julie reported that we have 128 members with a couple of renewals for
2008.
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We will have a membership vote at the November meeting on changing the
prorating of dues for 2008. In the
Bylaws, Article 1 Section 1, we want to change it to read
“dues will be prorated for new members as determined by the board”.
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Julie wants to add a section to the renewal form to attempt to determine
which members are interested in helping in different areas throughout the year.
Website Report:
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Teachers for the retreat classes need to send pictures of their classes
to Pat so she can put them on the website.
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Vintag winners will be posted on the website once we get the information
from Nottingham.
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Renee will send Pat information on 2008 programming as it is confirmed.
Newsletter:
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Discussion on using contributors for a more varied article and author
base and on the editing process.
Miscellaneous:
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Midwest Beads needs their phone number corrected.
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Rings and Things has offered to sponsor our website; possibility in
contacting them regarding sponsoring programs and/or the retreat.
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Softflex wants to advertise in the newsletter again.
We will revisit newsletter ads at the December board meeting.
Respectfully submitted,
Deb Bednarek
Loose Bead Society of Greater Milwaukee Secretary
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